Healthcare TranslationHIPAA Compliant
Healthcare TranslationServices forHospitals, Health Systems & Clinics.
Over 25 million people in the U.S. live with Limited English Proficiency. Federal law requires your facility to serve them. Day Translations provides certified medical translation services in 200+ languages, on-demand certified medical interpreter access in under 20 seconds, and EHR-integrated workflows built for Epic, Cerner, and Allscripts.
200+
Languages
<20s
Interpreter Access
10,000+
Expert Linguists
24/7
Available
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HIPAA-compliant · Available 24/7
10K+Linguists
4.9
RatingHIPAA compliant. ISO certified. Your data is securely encrypted.
Trusted by Global Healthcare Companies
Federal Compliance
ACA Section 1557, Title VI, and Joint Commission Compliance
Healthcare providers receiving federal funding must give LEP patients access to qualified language assistance. Non-compliance triggers federal investigation, funding loss, and Joint Commission findings. What Section 1557 requires
6/6
Section 1557 Compliance Checklist — confirm your facility has:
Qualified Language Assistance
Available for LEP patients in all major languages your community speaks
ASL & Accessible Format Services
In place for Deaf and Hard of Hearing patients
Language Access Plan
A documented plan on file and current
Translated Nondiscrimination Notices
Posted in the top 15 languages spoken in your state
Qualified Vendor in Place
Family members and bilingual staff do not satisfy the federal requirement
Qualified Interpreter for Families
Available for patient families and companions, not only the patient
Non-Compliance Risk
Day Translations helps your facility meet every requirement under one HIPAA-compliant service agreement. Our compliance team reviews your language access program and identifies gaps before they become findings.
Speak With a Specialist
HIPAAJoint CommissionSection 504
Medical Translation Services
Medical Translation for Healthcare Organizations
Every document a patient or clinician acts on is a clinical document. Our translators hold clinical subject-matter credentials and work through Smartcat TMS -- building a locked terminology glossary for your facility that carries forward to every future project. For high-volume needs, our Medical AI Translation service adds neural translation with clinical expert review for faster turnaround.
Most Requested
Patient-Facing Clinical Documents
Discharge instructions, informed consent forms, after-visit summaries, medication guides, and patient education materials. Translated for patient comprehension at the appropriate reading level for your population.
Health Plan and Insurance Communications
Member handbooks, explanation of benefits, coverage notices, denial and appeals letters, and CMS-required compliance notices. Delivered within your regulatory deadlines for Medicaid, Medicare, and commercial plans.
Electronic Health Records and Clinical Data
EHR content, clinical notes, lab results, referral letters, and discharge summaries. Formatted for compatibility with your records workflow.
Regulatory and Accreditation Materials
HIPAA notices, Joint Commission documentation, language access plans, and federal regulatory submissions. Prepared by linguists who understand U.S. healthcare compliance standards.
Mental and Behavioral Health Documentation
Therapy intake forms, psychological assessments, treatment plans, and counseling materials. Translated with the cultural sensitivity that behavioral health communication requires.
Public Health and Community Outreach
Vaccination campaigns, health advisories, outbreak communications, and community education materials. Culturally adapted for the populations you serve, not word-for-word translated.
Medical Research and Clinical Trials
Protocol documents, informed consent for trial participants, case report forms, and IRB and FDA regulatory submissions. Translated to the exacting standards these submissions require.
Interpreter Services
Certified Medical Interpreter Services
Federal law requires qualified interpreters for LEP patients. Day Translations provides certified medical interpreters across every modality your facility needs -- phone, video, in-person, and ASL -- available 24/7 in 100+ languages.
On-Demand Phone Interpreting for Healthcare
Connect to a certified medical interpreter by phone in under 20 seconds, in 100+ languages, at any hour. No scheduling. No hold time.
Learn MoreVideo Remote Interpreting for Clinical Settings
Live video remote interpreting for appointments where visual communication matters. Behavioral health, complex diagnosis, pediatric, and end-of-life care discussions.
Explore VRIIn-Person Medical Interpreting
Certified in-person interpreters for surgeries, mental health evaluations, oncology consultations, and any clinical setting where physical presence improves patient outcomes.
Request In-PersonASL Interpreting for Healthcare
ADA and Section 504 require effective communication with Deaf and Hard of Hearing patients. Day Translations provides certified ASL interpreters for clinical appointments, emergency departments, and telehealth sessions.
Schedule ASLDay Interpreting App
Connect to a certified medical interpreter in under 20 seconds.
Connect to a certified medical interpreter in under 20 seconds, from anywhere in your facility.
The Day Interpreting App gives your clinical staff instant access to certified interpreters by phone or video from any iOS or Android device. No extra equipment. No hold time. No scheduling required for urgent needs. HIPAA-compliant and secure.
Enterprise features for health systems
Multi-user login for department-level or facility-wide access
Call recording and transcription for compliance documentation
Dashboard reporting by department, language, and volume
Custom API integration with your EHR system
Unified billing and NET30 enterprise contracts
Who We Serve
Healthcare Organizations We Serve
Hospitals and Health Systems
Joint Commission, multi-site, diverse LEP populations
Clinics and Community Health Centers
FQHCs, urgent care, serving daily LEP patients
Health Plans and Insurance Providers
Medicaid, Medicare, commercial -- CMS-regulated
Public Health Agencies
State and local, vaccination, emergency comms
Telehealth and Virtual Care Providers
On-demand interpreter integration for virtual visits
Mental Health and Behavioral Health
Culturally sensitive, trauma-informed translation
Long-Term Care and Nursing Facilities
SNFs, assisted living, multilingual residents
Pharmacies and Prescription Services
Labels, medication guides, patient counseling
EHR Integration
EHR and Health IT Integration
Day Translations integrates directly with your electronic health record system so translation requests, delivery, and tracking happen inside your existing clinical workflow. No portal switching. No file uploads.
Epic
Direct integration with Epic EHR for translation order submission, status tracking, and translated document delivery within your Epic workflow.
Cerner
Cerner-compatible integration for clinical document translation, with automated routing and delivery back into the patient record.
Allscripts
Allscripts integration for ambulatory and acute care settings, connecting translation workflows to your clinical documentation pipeline.
SMART on FHIR
Standards-based FHIR API integration that works with any SMART on FHIR-compliant EHR, giving your IT team a flexible connection path.
Smartcat TMS
Every project runs through Smartcat Translation Management System with healthcare terminology glossaries, translation memory, and quality assurance workflows built in.
Data Security
All data transfer is encrypted in transit and at rest. Our infrastructure meets ISO 27001 standards for information security management.
Why Day Translations
Why Healthcare Organizations Choose Us
10K+
Linguists
200+
Languages
24/7
Available
100+
Interpreting Languages
Translators with Clinical Subject-Matter Expertise
Our medical translators hold credentials in clinical, pharmaceutical, and regulatory domains. They understand the clinical context behind every document, from informed consent to IRB submissions.
Request a SpecialistHIPAA-Compliant on Every Project
Every translator, interpreter, and PM signs a BAA. Encrypted transfer, access controls, and audit trails are standard.
Lifetime Translation Guarantee
Every translation is backed by a lifetime guarantee. If a regulatory body questions it, we revise at no charge.
Interpreter in Under 20 Seconds
The Day Interpreting App connects your staff to a certified interpreter 24/7/365 in 100+ languages. Zero hold time.
One Agreement for Everything
Translation, interpreting, ASL, and accessibility under a single enterprise agreement. One vendor, one contract.
Our Process
Our 6-Step Medical Translation Process
Every healthcare translation project follows a structured, repeatable process designed for clinical accuracy, regulatory compliance, and secure delivery.
Step 01
Review and Requirements
We review your source documents, identify the target languages, confirm the regulatory context, and define turnaround requirements. Your dedicated project manager documents every specification before the project begins.
Step 02
Glossary Creation in Smartcat
We build or update a healthcare-specific terminology glossary in Smartcat TMS before the first word is translated. Medical terms, brand names, and approved phrasing are locked so every linguist uses consistent terminology across every document.
Step 03
Translation by Subject-Matter Experts
Your documents are translated by linguists with credentials in clinical, pharmaceutical, or regulatory domains. They understand the source material at a subject-matter level, not just a linguistic one.
Step 04
Dual-Layer Quality Assurance
Every translation goes through a second review by an independent linguist, followed by automated QA checks in Smartcat for terminology consistency, formatting, and completeness. Two layers of review. No exceptions.
Step 05
HIPAA-Secure Delivery
Completed translations are delivered through encrypted channels, formatted for your EHR or clinical workflow. Every file transfer is logged and auditable. No unencrypted email. No unsecured portals.
Step 06
Lifetime Guarantee
Every translation is backed by a lifetime guarantee. If a regulator, accreditor, or auditor questions the accuracy of a document we translated, we revise it at no additional cost. No expiration. No fine print.
FAQ
Frequently Asked Questions
Answers to the questions healthcare organizations ask most about medical translation and interpreting services.
Have a specific question?
Our healthcare team is available to answer questions about compliance, pricing, and service scope.
Talk to Our TeamGet Started
Your Patients Are Waiting
Every day without qualified language services is a day your LEP patients navigate clinical decisions without the information they need. Day Translations is ready to close that gap -- for translation, interpreting, ASL, and accessibility -- under one agreement, starting today.
HIPAA Compliant
Lifetime Guarantee
24/7 Availability
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